A virtual dataroom (VDR) is software that allows users to share secure documents and is used often in M&A due-diligence. However, it can also assist in other projects that require copious quantities of document exchanges such as real estate transactions and investment management. Selecting the right VDR service depends on your industry and project requirements. Here are a few factors to be considered:
A reliable VDR will be compatible with major operating systems and devices. It will be easy to use and come with many useful features. There are other features, such as instant messaging, a dashboard, and the ability to edit Excel or Word documents on the platform. A secure fence view is another handy function that blacks out parts of a file so that personally-identifiable information remains private.
It is also important to look for permission settings. You should be able assign viewing, printing and downloading permissions to each file. You should be able track the activities of your users with detailed reports and analysis.
Some of the best VDRs provide professional technical assistance. This is extremely helpful when you’re juggling multiple projects with tight deadlines. You don’t want an issue with your technology to delay a transaction, whether you’re conducting M&A due diligence or trying to close one. That’s why it’s a good idea to find out whether the vendor provides phone support and how competent and helpful their staff are.